Digital Asset Management (DAM)

IntelligenceBank's digital asset management (DAM) software platform makes it easy for marketing departments to share, control and keep track of the usage of digital assets such as photography, video, illustrations, logos, electronic documents, audio and brand guidelines. Key features include:
  • Easy upload of digital files in any size or format. URL’s can also be uploaded.
  • Automatically convert your image files from more than 100 file formats to the most commonly used ones: JPG, PNG and GIF; Users can also crop images as well as change their size/resolution on the fly when downloading them.
  • Automatically extract metadata of your digital assets when uploaded, including IPTC and EXIF standards.
  • View each asset folder in different layouts: Image Thumbnails, Titles and Details.
  • Uploaded files are instantly available to select groups of users.
  • Comments and ratings on all assets.
  • Advanced search engine searching title, keywords and any global filters assigned.
  • Preview digital assets directly online in more than 100 commonly used image file formats, including previewing audio and video on the fly.
  • Global Filter Structure of assets – so in addition to keywords and meta data, each asset can be uniformly categorised by type (i.e. audio, video, print, logo, etc) and by business unit. This facilitates easy search.
  • Thumbnails are automatically created on most assets uploaded – for easy view.
  • Assign ownership information, copyright information and usage parameters to your digital files to track how and where they are being used.
  • Review dates to be automatically alerted when an asset is due for renewal, or should be expired to archive.
  • All assets can be archived with ‘bulk moves’ to archive folders. As an option, these images can be ‘listed’ but not downloaded unless there is prior approval.
  • Tie the downloading of digital assets to an approval process to control and track the usage of digital assets.
  • Workflow with escalations that mirror internal approvals (which can be changed as the organization changes).
  • Protect the integrity of your visual assets with a watermark image and/or text.
  • Control the publication of digital assets within your platform (highly customizable Publish Approval process).
  • Email visual links to digital assets so you don’t have to send large files through limited email systems.
  • Email alerts – so people are automatically notified when new assets are available or updated.
  • Detailed audit trail of all asset usage for an ROI on all marketing materials – specifically licensed photography.
  • All assets can be related or ‘linked’ to one another.
  • Can create online workspaces for specific projects by linking stored assets into ‘workspace’ folders.
  • Comprehensive audit trail of all usage of each asset, and usage by individual.
  • Custom Pages – the ability to create custom landing pages to introduce different sections of the platform – to re-emphasize your branding and the purpose of each area.
  • Granular permissions with the ability to set different welcome pages to different divisions/audiences.
  • Custom Branding with several fonts installed.
  • Flexible Administration – so main admin users can make changes to look and feel (i.e. change hero image on homepage) on the fly – without assistance from IT.
  • iPad and iPhone compatible. Custom APP available on request.
To learn more about how to use IntelligenceBank for digital asset management (DAM) contact us on info@intelligencebank.com, download our Product Fact Sheet or try our Online Demo.