What is a Board Portal?
A Board Portal is an online workspace purpose-designed to streamline the board governance process. It gives directors secure, private and up-to-date access to board and committee documents wherever they may be.
A Board Portal also provides the whole team with robust functionalities which simplify board operations. From board pack management to meeting actions and risk registers, a Board Portal provides the toolkit for exemplary governance.
Because board directors can access documents more easily, and executive assistants and company secretaries can organise meeting material more quickly, Board Portals help boards operate more efficiently.
Forward-thinking directors use Board Portals to power exceptional boards
Benefits of Board Portal Software
Improves information flow
Creates operational efficiency
Saves time on scheduling
Centralizes all board material
Safeguards privacy and confidentiality
What are the steps in implementing a Board Portal?
While it may seem overwhelming to implement an online board portal, at IntelligenceBank, we do this daily and provide premium implementation and training services around ensuring your platform is both perfectly set up successfully launched. The implementation process consists of a kick off workshop to determine the structure and settings of your board portal, data migration, Admin training and assistance with your launch.
We also provide a concierge training service for Directors whereby we offer one on one training for your first board meeting, to ensure your first electronic meeting is a success. At IntelligenceBank, we don’t just provide you with software, but rather we give you six-star support to ensure your roll-out is successful. Download our Implementation FAQ for a detailed overview of the process.
What should I think about before I select a Board Portal Platform?
Is it user friendly?
To ensure adoption from your directors, it is crucial that your board portal is easy to use. Sometimes less is more, and depending on the technical sophistication of your board, you should roll out more advanced features over time.
Where are the files hosted?
Your board portal will be hosted in a secure data center. If you are a government organization or if your governance requirements state you must host data locally, it’s important to ask where data is physically hosted and if there are backups in place. IntelligenceBank Boards offers secure, premium hosting in Australia, the US and the UK.
How well does the Software Vendor service its clients?
The actual software is just the start of your board portal journey. You need to work with a vendor who can help you with implementation, data migration, structure, change management and on-going support for your Admin team and directors.
What is the ROI of an electronic board portal?
An electronic board portal usually pays for itself within the first six months of use, by saving administrators time in preparing the board pack and costs of board pack distribution. IntelligenceBank has developed a board portal ROI calculator, which can be accessed here.