What is a Board Portal?
A Board Portal is an online workspace purpose-designed to streamline the board governance process. It gives directors and executives secure, private and up-to-date access to board resources, committee documents and governance information, anytime, anywhere.
Unlike simplistic consumer sync applications which are inherently insecure and are not fully featured, Board Portals have purpose-designed modules such as online agendas, calendars with invites, board surveys, risk registers and secure iPad apps to ensure your board meetings and reporting requirements run smoothly
Another way to think about the value of a Board Portal is that it’s the way to control, manage and track everything that happens before, during and after the meeting. A Board Portal also provides the board and committee members with robust functionalities which simplify board operations.
What are the steps in implementing a Board Portal?
While it may seem overwhelming to implement an online board portal, at IntelligenceBank, we do this daily and provide premium implementation and training services around ensuring your platform is both perfectly set up successfully launched. The implementation process consists of a kick off workshop to determine the structure and settings of your board portal, data migration, Admin training and assistance with your launch.
We also provide a concierge training service for Directors whereby we offer one on one training for your first board meeting, to ensure your first electronic meeting is a success. At IntelligenceBank, we don’t just provide you with software, but rather we give you six-star support to ensure your roll-out is successful. Download our Implementation FAQ for a detailed overview of the process.
What should I think about before I select a Board Portal Platform?
Is it user friendly?
To ensure adoption from your directors, it is crucial that your board portal is easy to use. Sometimes less is more, and depending on the technical sophistication of your board, you should roll out more advanced features over time.
Where are the files hosted?
Your board portal will be hosted in a secure data center. If you are a government organization or if your governance requirements state you must host data locally, it’s important to ask where data is physically hosted and if there are backups in place. IntelligenceBank Boards offers secure, premium hosting in Australia, the US and the UK.
How well does the Software Vendor service its clients?
The actual software is just the start of your board portal journey. You need to work with a vendor who can help you with implementation, data migration, structure, change management and on-going support for your Admin team and directors.
What is the ROI of an electronic board portal?
An electronic board portal usually pays for itself within the first six months of use, by saving administrators time in preparing the board pack and costs of board pack distribution. IntelligenceBank has developed a board portal ROI calculator, which can be accessed here.